Fixed-price project calculator
Include the work
around the work.
Estimate the calls, research, administration and revisions alongside the main delivery work before you set a project fee.
Build the estimate
Make the effort and assumptions visible.
All money figures are in USD. Your chosen hourly cost is used throughout.
Use a cost-based planning rate. Your selling rate may already include profit.
The main work you are being hired to complete.
Include kickoff, check-ins and client correspondence.
Include research, onboarding, handover and invoicing.
Estimate these directly. State the included revision rounds in your proposal.
Costs such as subcontractors, assets or licences specific to this project.
Your allowance for uncertainty, applied to labour plus external costs.
This uses margin, not markup. At 20%, the buffered estimate is 80% of the quote.
Modelled project quote
$8,496
Figures are rounded for display. The model calculates with the unrounded amounts and rounds the final quote up to a whole dollar.
Margin calculation: (labour + external costs + contingency) ÷ (1 − target margin). Use a cost-based hourly rate for the margin to represent an allowance above your costs. If you enter a selling rate that already includes profit, the result adds another allowance. This is a pricing model, not an accounting profit forecast. Confirm applicable taxes separately.
Before you send a fee
Put boundaries around the number.
SCOPE
Name the deliverables.
List the formats, quantities, exclusions and client inputs that support your estimate.
REVISIONS
Define the review process.
Specify included revision rounds and agree how extra work will be priced before it begins.
TERMS
Confirm the practical details.
Agree timing, responsibilities, tax treatment, payment dates and the next step.
AI Prompts
for Clearer
Client Proposals
A practical prompt workbook for freelancers and consultants.
Five stages / Copyable prompts
Worked example and send checklist
Free 18-page PDF workbook
Put your fee into a clear client proposal.
Use a five-stage process to turn discovery notes, an agreed scope and your price into a draft you can review.
- Copyable prompts for discovery, positioning, structure and review.
- A clearly labelled sample proposal and a reusable outline.
- A final checklist for facts, scope, fees and next steps.